Canadian apostille service · EN / FR · 100% remote

Your documents, recognized anywhere. Without the runaround.

Since January 11, 2024, Canada issues apostilles — but six different authorities, six different rule books, and one wrong envelope can cost you a month. We verify, prepare and route your documents correctly the first time, entirely by mail and online.

Start with a free pre-check See how it works

No fee until your documents pass verification.

120+ countries accept the apostille 6 competent authorities in Canada — we route to the right one $0 document pre-check, before you pay anything EN·FR fully bilingual service

Three steps. Zero guesswork.

Every apostille in Canada is mail-in (or mail-mostly). That's not a limitation — it's why a well-run remote service beats standing in line.

Upload scans — free

Send us photos or scans of your documents and tell us the destination country. We confirm the correct authority, flag anything that would be refused (laminated, unsigned, short-form certificates…), and quote the exact total.

We prepare everything

Completed request forms, government payment, notarization or signature verification if needed, courier-ready envelopes and prepaid return labels. You either mail your originals to us — or, with the Direct-Ship Kit, straight to the authority with zero extra hops.

Track, scan, deliver

We track the file, email you at every checkpoint, send a PDF scan the day your apostille is back, and forward the originals anywhere in the world.

Who needs an apostille?

Any Canadian document that has to be legally recognized in another country.

Life abroad

Citizenship by descent, marriage abroad, foreign pensions, inheritance.

  • Birth, marriage & death certificates
  • RCMP criminal record checks
  • Divorce documents

Work & study

Foreign work permits, teaching abroad, university admissions, licensing.

  • Degrees, diplomas & transcripts
  • Professional licences
  • Reference & employment letters (notarized)

Business

Foreign subsidiaries, tenders, bank accounts, distribution agreements.

  • Certificates of incorporation & good standing
  • Powers of attorney
  • Commercial contracts (notarized)

One country, six authorities

Where your document goes depends on where it was issued or notarized — not where you live. Documents from the five designated provinces cannot be processed by Global Affairs Canada, and vice-versa. This routing is the #1 source of rejected or delayed files, and the first thing we verify.

Document originGovernment feeTypical processingSubmission
Québec$66.50 per document (indexed annually)≈ 10 business days + mailMail only — no in-person service
Ontario$16 per notarized document · $32 per government-issued document≈ 15 business days by mail (in person: same/next day)Mail or in person (Toronto)
British Columbia$20 per document≈ 4–6 weeksMail or courier only
Alberta$25 per document (e.g. 5 documents = $125)≈ 7–10 business daysMail or courier only — no rush, walk-in or while-you-wait service
Saskatchewan$50 per document≈ 3–5 business days — the fastest provincial queueMail only
Federal & other provincesNo government fee (free)≈ 20 business days + mailMail only — no in-person or expedited service
Government fees and processing times are set by each authority, change without notice, and are billed at cost on top of our service fee. Figures above were last verified in June 2026 and re-confirmed for every order at the pre-check stage.

Simple, transparent pricing

Most Canadian providers charge $150+ per order before government fees — and quote the rest "on request". We publish everything.

Direct-Ship Kit

$59 / order

Up to 3 documents, same authority

  • Free pre-check & routing
  • All forms completed for you
  • Government payment handled
  • Print-at-home shipping kit with prepaid return label
  • Your originals go straight to the authority — no extra hop
Details
Most chosen

Full Service

$99 first document

+ $49 each additional

  • Everything in the Kit
  • We receive & physically verify your originals
  • Notarization / signature verification coordinated
  • Submission, tracking & follow-up
  • Same-day PDF scan on return
  • Worldwide forwarding of originals
Start free pre-check

Bulk & Business

$129 flat

5+ docs to one authority · or from $39/doc

  • One flat fee, any number of documents
  • Exporters, law & accounting firms, schools, HR
  • Single monthly invoice, dedicated FR/EN contact
  • Embassy legalization for non-Hague countries
Details

Beat-the-quote guarantee: find a lower all-in price from another Canadian service and we'll beat it — with government fees billed to the exact dollar and no hidden "bank fees." See pricing →

Frequently asked questions

What exactly is an apostille?
A standard certificate, created by the 1961 Hague Convention, that a designated authority attaches to a public document so it is accepted in any other member country without embassy legalization. Canada joined the Convention on January 11, 2024; over 120 countries are members.
Can I do this myself for free?
Yes — and we say so plainly. Every competent authority accepts applications directly from the public, and Global Affairs Canada charges nothing. What you pay us for is routing accuracy, refusal-proof preparation, the Québec signature-verification step, tracked logistics, scan-backs and one accountable point of contact. If your case is simple, our free pre-check will tell you that too.
How long will it take?
It depends entirely on the issuing authority: about 3–5 business days in Saskatchewan, 7–10 in Alberta, ~10 in Québec, ~15 by mail in Ontario, ~20 at Global Affairs Canada, and 4–6 weeks in B.C. — plus shipping. We quote a realistic door-to-door estimate at pre-check and never promise government speed we don't control.
My document is going to a country not in the Hague Convention. Now what?
It needs the older two-step route: authentication, then legalization by that country's embassy or consulate in Canada. We handle this end-to-end as a Business/complex service — embassy fees vary by country and are quoted before you commit.
Do you handle documents in French, English, or other languages?
Our entire service runs in French and English. Authorities apostille documents in either official language; if your destination country requires a certified translation, we can coordinate one before or after the apostille, whichever that country's rules require.
Is Viapostille a government agency or a law firm?
Neither. We are an independent private service. We don't give legal advice; we prepare, route, submit and track documents. Apostilles themselves are issued only by the designated government authorities.

Find out in 24 hours if your documents will pass

Upload scans, tell us the destination, get the correct routing, a refusal check and a fixed all-in quote. Free, no commitment.

Start the free pre-check