I highly recommend this agency. They keep you informed every step of the way, providing accurate and reliable information…
David Alvarez-Carbonell
October 2026via Google
Excerpt, full review on Google
October 2026via Google
Three steps. Zero guesswork.
Every apostille in Canada is mail-in (or mail-mostly). That's not a limitation, it's why a well-run remote service beats standing in line.
Upload scans, free
Send us photos or scans of your documents and tell us the destination country. We confirm the correct authority, flag anything that would be refused (laminated, unsigned, short-form certificates…), and quote the exact total.
We prepare everything, label included
Completed request forms, government payment, notarization or signature verification if needed, and a prepaid, tracked Canada Post Xpresspost label emailed to you. Print it, drop your originals at any post office, nothing to pay at the counter. In Greater Montréal we collect in person instead. How the prepaid label works
Track, scan, deliver
We track the file, email you at every checkpoint, send a PDF scan the day your apostille is back, and forward the originals anywhere in the world.
Your originals are handled at a monitored, video-recorded facility, tracked with a notification at every handoff, and returned by the fastest shipping method available. How we protect your documents →
In Greater Montréal? We come to you.
Same-day pickup at your home or office, and delivery wherever you need it, whether that is your place, your lawyer’s office, or a relative’s home if you have already moved abroad. Pickup and delivery are included, not billed extra.
By city
Where is your document, and where does it actually go?
The authority is decided by where a document was issued or notarized, never by where you live. Each city page gives the official route in full, the form, address, fee and current processing time, so you can also judge whether you need us at all.
Montréal
Same-day pickup at your door across Greater Montréal, included, not billed extra.
Laval
Our office. Drop off by appointment, or we collect, and your file is hand-delivered in Montréal the same day.
Toronto
The only walk-in apostille counter in Canada, at 777 Bay Street. About 30 minutes with a complete file.
Vancouver
No counter anywhere in B.C. Every document goes by mail to Victoria, $20, two to four weeks.
Calgary
Courier to Edmonton, $25, seven to ten business days, and three paperwork rules that bounce files.
Edmonton
The Alberta office is here, and you still cannot walk in. The shortest turnaround in the province.
Ottawa
Global Affairs Canada is here, but an Ottawa birth certificate goes to Toronto and a Gatineau one to Montréal.
Québec City
The office is in Montréal, and so is the Chambre des notaires step that most files forget.
Current processing times
What all six authorities are reporting right now, with the date each figure was checked.
Who needs an apostille?
Any Canadian document that has to be legally recognized in another country.
Life abroad
Citizenship by descent, marriage abroad, foreign pensions, inheritance.
- Birth, marriage & death certificates
- RCMP criminal record checks
- Divorce documents
Work & study
Foreign work permits, teaching abroad, university admissions, licensing.
- Degrees, diplomas & transcripts
- Professional licences
- Reference & employment letters (notarized)
Business
Foreign subsidiaries, tenders, bank accounts, distribution agreements.
- Certificates of incorporation & good standing
- Powers of attorney
- Commercial contracts (notarized)
Outside Canada, or a Canadian abroad? We handle the entire apostille process remotely and ship your document worldwide by tracked courier with signature required. See apostille from abroad.
One country, six authorities
Where your document goes depends on where it was issued or notarized, not where you live. Documents from the five designated provinces cannot be processed by Global Affairs Canada, and vice-versa. This routing is the #1 source of rejected or delayed files, and the first thing we verify.
| Document origin | Government fee | Typical processing | Submission |
|---|---|---|---|
| Québec | $66.50 per document (indexed annually) | ≈ 10 business days + mail | Mail only, no in-person service |
| Ontario | $16 per notarized document · $32 per government-issued document | ≈ 15 business days by mail (in person: same/next day) | Mail or in person (Toronto) |
| British Columbia | $20 per document | ≈ 2–4 weeks | Mail or courier only |
| Alberta | $25 per document (e.g. 5 documents = $125) | ≈ 7–10 business days | Mail or courier only, no rush, walk-in or while-you-wait service |
| Saskatchewan | $50 per document | ≈ 3–5 business days, the fastest provincial queue | Mail only |
| Federal & other provinces | No government fee (free) | ≈ 25 business days + mail | Mail only, no in-person or expedited service |
Government fees and processing times are set by each authority, change without notice, and are billed at cost on top of our service fee. Figures above were last verified in September 2026 and re-confirmed for every order at the pre-check stage.
Simple, published pricing
Three services, one price each, and government fees billed at cost with the receipt. Our fee is invoiced only once your apostille is issued.
Most chosen
Standard apostille
$139 per submission
Any number of documents, same price
- Certificates, diplomas, RCMP checks, court and corporate documents
- Free pre-check and routing
- Forms completed, government fee paid for you
- Tracked filing, same-day PDF scan on return
Québec notarized document
$229 first document
+ $59 each additional document
- Powers of attorney, declarations and copies before a Québec notary
- Notary booked for you, in person or by video
- Chambre des notaires, then the Ministère, filed in Montréal
- Urgent service wherever it exists
Ontario in person, 48 hours
$239 first document
+ $109 each additional document
- Filed in person at ODS Toronto by our partner agent
- Apostille collected within 48 business hours
- No 15 to 25 business day mail queue
- Returned tracked, anywhere in the world
Notarization
Need a notary? Anywhere in Canada.
Partner notaries in every province and territory, in person or by video.
- QC
- ON
- BC
- AB
- SK
- MB
- NB
- NS
- PE
- NL
- YT
- NT
- NU
Québec$229Chambre des notaires, then the MinistèreNotary booking included
Every other province$139 + $49 notaryStraight to the apostille officeNo extra step
Fastest: Ontario$239 + $49 notaryFiled in person in Toronto48 business hours
Already have a notary outside Québec? $139. Notary prices in detail
The number we quote is the number you pay: one all-in total, government fees to the cent, shipping at a fixed price by region, no invented bank fees. See every rate and the calculator →
Would you rather not touch any of this?
Most of our clients are not short of money, they are short of weekday afternoons. Our full-service page sets out exactly what leaves your desk: the routing decision across six authorities, the notary, the sequencing so nothing expires, and the originals returned to you anywhere in the world.
Frequently asked questions
What exactly is an apostille?
A standard certificate, created by the 1961 Hague Convention, that a designated authority attaches to a public document so it is accepted in any other member country without embassy legalization. Canada joined the Convention on January 11, 2024; 130 countries are now members.
Can I do this myself for free?
Yes, and we say so plainly. Every competent authority accepts applications directly from the public, and Global Affairs Canada charges nothing. What you pay us for is routing accuracy, refusal-proof preparation, the Québec signature-verification step, tracked logistics, scan-backs and one accountable point of contact. If your case is simple, our free pre-check will tell you that too.
How long will it take?
It depends entirely on the issuing authority: about 3–5 business days in Saskatchewan, 7–10 in Alberta, ~10 in Québec, ~15 by mail in Ontario, ~25 at Global Affairs Canada, and 2–4 weeks in B.C., plus shipping. We quote a realistic door-to-door estimate at pre-check and never promise government speed we don't control.
How do I get my original documents to you?
Anywhere in Canada, we email you a prepaid, tracked Canada Post Xpresspost label the day you approve your quote. Print it, put your originals in a rigid envelope and drop it at any post office; there is nothing to pay at the counter and we send you a photo the day it arrives. In Greater Montréal we collect in person, and in Laval you can drop off at our office by appointment. From abroad, do not ship originals: we usually order a fresh certified copy delivered straight to us. See apostille by mail.
My document is going to a country not in the Hague Convention. Now what?
It needs the older two-step route: authentication, then legalization by that country's embassy or consulate in Canada. We handle this end-to-end as a Business/complex service, embassy fees vary by country and are quoted before you commit.
Do you handle documents in French, English, or other languages?
Our entire service runs in French and English. Authorities apostille documents in either official language; if your destination country requires a certified translation, we can coordinate one before or after the apostille, whichever that country's rules require.
Is Viapostille a government agency or a law firm?
Neither. We are an independent private service. We don't give legal advice; we prepare, route, submit and track documents. Apostilles themselves are issued only by the designated government authorities.
Already a client? Track your order with your order number and access code.
What clients say
Why people trust us with an irreplaceable original
5.0
Great team and excellent coordination; I received my apostille in less than 6 days, just in time for my trip. Best of luck to the whole team!
Ludy_Daan
October 2026via Google
October 2026via Google
I highly recommend Viapostille. Their team was professional, attentive…
Ghassan Nasri
September 2026via Google
Excerpt, full review on Google
September 2026via Google
Find out in 24 hours if your documents will pass
Upload scans, tell us the destination, get the correct routing, a refusal check and a fixed all-in quote. Free, no commitment.
Start the free pre-check